|
The most
important thing parents can give their children are Roots and Wings! |
|
Make decision to have a Reunion |
 | WHEN will it be held?
December 16 - December 19th 2005 |
| WHERE will it be held?
Portland Jamaica |
| HOW long will It be?
4 days |
| WHO will be invited?
Every and anyone who is apart of the Allen family |
| COMPILE mailing list
(database of family members) |
| SEND "Save The Date"
Notice |
|
Establish Committees
| Involve members from each branch of the
family; get input from, and involve, the young family members. |
| Set a timeline for completing tasks or
assignments |
| Committees meet as needed |
| Establish back-up or contingency plans
|
|
| Host Family, Dennis Allen |
| Financial - Colin Allen |
| Program [Theme, Reunion Colors, Schedule
of Activities, Banquet Program/Speakers/Script, Picnic, Church Service,
Tours, other activities based on your family’s interests and for all age
groups] |
| Lodging/Hospitality |
| Registration [name badges, goodie bags]
Marlene Brown,Judith Witter,Shelley Ann Allen & Katrina Francis |
| Decorations, Flowers Mabel Allen
(Aunt Grace) |
| Food - Meals, Refreshments [Catered? Pot
Luck?] keris ,Sannalee & Uton |
| T-shirts, Other Keepsakes |
| Reunion Booklet, Family Directory
|
| Family History - Information &
Exhibits/Displays |
| Video & Photgraphy Stephen Allen |
| Other (Video, Photography, Banner, Prizes)
|
| Clean-up |
|
|
Communication |
| First, an immediate mailing should be the
"Save the Date" notice. Thereafter, send out information updates
periodically |
| Include due dates for response, as well as
a return mailing address |
| Include tidbits of information about
family ancestors |
| Give clear instructions on how to order
reunion items |
| When making arrangements with service
providers, confirm everything in writing. Be specific! |
|
|
Finances |
| Set a budget and registration fee schedule
|
| Include copy of budget in an early mailing
|
| Request bank to open a free, temporary
checking account in the name of your reunion |
| Keep reunion funds separate from personal
funds |
| Can also consider a permanent account if
you decide to establish a family association |
|
|
Schedule of Activities |
| Contact the local Convention and Visitors
Bureau, as well as the local Chambers of Commerce for information
regarding sightseeing tours and other activities, printed information, and
hopefully, promotional giveaways. |
| The first activity sets the tone for the
reunion. Make it festive. Have get acquainted games. Assign committee
members to act as greeters |
| Allow for "free" time, especially for a
first reunion. This allows folks to just talk and get acquainted or
reacquainted and allows for informal sharing of family stories. In other
words, don’t have something scheduled for every minute of every day.
|
| At appropriate point, re-emphasize the
times for various activities |
| Provide written directions to activity
locations |
| Tap into family talent pool |
|
|
Lodging |
| Contact local hotels and request a block
of rooms be held in the name of the reunion |
| Negotiate group rate |
|
|
Goodie Bags |
| Request promotional giveaways and printed
information from local Convention and Visitors Bureau, Chambers of
Commerce, or local businesses |
| Download information from internet
|
|
|
T-shirts |
| Design - reflect reunion’s theme and
colors |
| Prepaid? Pre-delivered, or pick up at
reunion? |
| Possible fundraising activity |
|
|
Reunion Booklet |
| Cover designs |
| Welcome |
| Outline of activities |
| Banquet program |
| Welcome letter from local officials
|
| "In Memoriam" section
|
| Family history |
| Family directory |
| Family business cards (support our own)
|
| Acknowledgments |
| Family photos |
| Other |
|
|
Photography |
| Formal photos: family elders, group photo,
other |
|
|
Video |
| Recommend professional videographer
|
| Include on-camera testimonials from
attendees |
|
|
Speakers |
| Invite local officials - formal welcome
|
| Banquet keynote speaker |
|
|
Publicity |
| Pre-reunion press release, and/or
|
| Post-reunion newspaper article |
| Internet postings |
| Family newsletter |
| Other |
|
|
Name Badges |
| Color-coded by family branch |
| Have backup materials on-site |
|
|
Record Keeping |
| Devise organized method for recording and
maintaining registrations, keepsake orders, correspondence, confirmations,
and other reunion Information |
|
|
Family Business Meeting |
| Decide particulars for next reunion
|
| Discuss/decide other family business
|
|
|
Ideas For Family Projects |
| Repair of ancestral grave sites;
headstones |
| Establish family Youth Scholarship Fund
|
| Create family Investment Club |
| Make a family Heirloom Quilt |
|
|
Reunion Prizes |
| Person who traveled the farthest
|
| Oldest attending |
| Youngest attending |
| First to register |
| Most grandchildren |
|
|
Reunion Wrap-up |
| Pay all outstanding bills |
| Send final communication |
| Include Financial Statement |
|